Office Manager
Location: Oshodi, Lagos
Employment Type: Full-time
Job Summary
- The Office Manager ensures the efficient running of the company’s administrative, human resources, facilities, financial, and inventory management functions.
- This multi-disciplinary role also serves as the primary liaison with external accountants, auditors, and regulatory bodies for compliance, tax, and statutory reporting.
- The role requires strong organizational and communication skills, attention to detail, and a thorough understanding of office and operational management within a garment manufacturing environment.
Key Responsibilities
Human Resource Management:
- Maintain and update staff records, including attendance, leave, and performance data.
- Manage recruitment, onboarding, orientation, and employee exit processes.
- Ensure compliance with company HR policies and applicable labor laws.
- Coordinate employee performance evaluations and training initiatives.
- Mediate staff grievances and support employee relations.
Facilities Management:
- Oversee daily maintenance of office and factory premises.
- Ensure the facility complies with health, safety, and environmental standards.
- Manage vendor contracts for utilities, cleaning, repairs, and facility upgrades.
Administrative Duties:
- Oversee general administrative operations such as supplies, travel, and document management.
- Maintain accurate company files, statutory records, and correspondence.
- Support executive staff with scheduling, meeting preparation, and internal coordination.
Bookkeeping & Financial Administration:
- Manage petty cash, staff expense claims, and payment vouchers.
- Maintain accurate records of receivables and payables.
- Prepare financial data for internal use and monthly management reporting.
- Liaise with external accountants for preparation of management accounts and annual audits.
- Coordinate timely tax filings (PAYE, VAT, WHT, Corporate Tax, etc.) and ensure compliance.
- Serve as the point of contact for auditors, tax consultants, and regulatory agencies.
- Prepare and submit required reports to regulatory bodies (e.g., tax authorities, industry regulators, CAC).
Stores and Inventory Management:
- Supervise the receiving, issuing, and storage of raw materials, trims, consumables, and finished goods.
- Maintain and update inventory records using manual or digital systems.
- Conduct periodic stock reconciliations and physical audits.
- Liaise with the procurement and production teams to forecast and control material requirements.
Qualifications & Skills
- Bachelor’s degree in Business Administration, Accounting, HR, or a related field.
- Minimum 5 years of relevant experience in office, operations, or administrative management (preferably in a manufacturing setting).
- Familiarity with Nigerian tax laws, labor regulations, and corporate compliance.
- Working knowledge of accounting software (e.g., QuickBooks, Sage) and HR systems.
- Strong interpersonal, negotiation, and conflict resolution skills.
- High proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong analytical, documentation, and reporting abilities.
- Trustworthy, detail-oriented, and highly organized.
Working Conditions:
- Based in the company office with regular oversight of the factory and store operations.
- Standard work hours with flexibility during audits, stock counts, or regulatory deadlines.
Application Closing Date
Not Specified.
How to Apply
Interested and qualified candidates should send their CV to: resumes@ht-limitedng.net using the Job Title as the subject of the email.