Company Secretarial Officer
Location: Port Harcourt, Rivers
Department: Legal & Compliance
Reports To: General Counsel/Company Secretary
Band/Level: Entry-Mid Level (Approx. 4-5 years PQE or ICSAN equivalent)
Role Purpose
- To support the General Counsel/Company Secretary in managing all corporate governance, statutory, and secretarial obligations of the Company and its affiliates.
- The role ensures compliance with the Companies and Allied Matters Act (CAMA), oversight of Board/Committee processes, and maintenance of all statutory registers and filings.
Key Responsibilities
Board and Committee Support:
- Prepare Board and Committee meeting notices, agendas, and supporting documents.
- Attend meetings to take minutes and prepare resolutions.
- Maintain proper filing of signed minutes, resolutions, and statutory records.
- Track action items and ensure follow-up after meetings.
- Collate and format departmental submissions to prepare the first-level draft of Board Packs ahead of circulation.
- Support Board meeting logistics (invites, scheduling, circulation of presentations, remote access setup).
Statutory and Regulatory Compliance:
- Manage CAC filings including annual returns, share capital updates, and changes in directors/secretaries.
- Maintain statutory registers (members, directors, share allotments, debentures).
- Support compliance with SEC and FRCN filings, where applicable.
- Ensure all corporate actions align with company policies and legal requirements.
Corporate Governance:
- Support the GC in implementing governance frameworks across Marconi and its subsidiaries.
- Prepare extracts of resolutions and certificates for third parties (banks, regulators, etc.).
- Assist in policy development relating to governance and Board conduct.
- Maintain a calendar of Board and regulatory filing deadlines, ensuring proactive reminders.
- Support the General Counsel/Company Secretary in preparing corporate governance dashboards (attendance records, compliance certificates, KPIs).
Legal Administrative Support:
- Assist with document execution, record management, and archiving of key corporate and contractual documents.
- Maintain an electronic database of corporate filings and certifications.
- Liaise with regulators and external company secretaries when required.
- Maintain a Board Resolution Index for easy retrieval of resolutions by topic or department.
- Provide first-level support for share allotment or capital verification exercises before General Counsel sign-off.
Key Deliverables:
- Timely and accurate completion of statutory filings.
- Comprehensive, organised Board documentation and archives.
- Reduction of compliance exceptions or late filings.
- Professional and efficient Board/Committee coordination.
Qualifications and Experience
- Bachelor’s Degree in Law, Business Administration, or related field.
- 4 - 5 years company secretarial or corporate governance experience.
- ICSAN qualification or partial completion is an added advantage.
- Excellent understanding of CAMA 2020 and CAC filing processes.
- Strong attention to detail and documentation discipline.
Core Competencies:
- Corporate governance and secretarial best practice
- Excellent written communication and minute-taking
- Confidentiality and professionalism
- Multi-tasking and organizational ability
- Stakeholder engagement (Board, Management, Regulators)
Application Closing Date
20th March, 2026.
How to Apply
Interested and qualified candidates should send their CV to: recruitment@marconi.ng using the Job Title as the subject of the email.