Executive Secretary & Head of Secretariat

Executive Secretary & Head of Secretariat

Location: Lagos

Employment Type: Full-time

Position Summary

• The Executive Secretary & Head of Secretariat will serve as the Chief Administrative and Operations Officer of the Association and will be responsible for managing the day-to-day operations of the Secretariat.
• The successful candidate will lead the Secretariat, strengthen administrative systems, coordinate programmes and partnerships, support governance, improve member services, and help build a professional Secretariat that will grow with the Association.
• This role is ideal for a motivated professional who is passionate about organisational development, women's leadership, and the energy sector.

Key Responsibilities

Strategic & Operational Leadership:

• Manage the day-to-day operations of the Secretariat.
• Develop and implement annual operational plans.
• Coordinate implementation of approved programmes and projects.
• Drive operational efficiency and continuous improvement.

Governance Support:

• Provide administrative support to the Board, Executive Council, and National Officers.
• Coordinate meetings and governance documentation.
• Track implementation of approved decisions.
• Maintain official records and institutional documentation.

Membership Services:

• Manage membership registration, renewals, and engagement.
• Support Chapters and Sectors.
• Maintain an accurate membership database.
• Improve member experience and communication.

Programmes & Events:

• Coordinate conferences, training programmes, Annual Membership Meetings (AMM), leadership initiatives, and other national events.
• Ensure programmes are delivered efficiently and within approved budgets.

Partnerships & Stakeholder Engagement:

• Support sponsorship, fundraising, and partnership initiatives.
• Maintain relationships with government agencies, development partners, corporate organisations, and other stakeholders.

Administration & Finance:

• Support implementation of approved budgets.
• Coordinate procurement and office administration.
• Maintain effective administrative systems and internal controls.
• Support financial reporting and audit processes.

Communications:

• Coordinate internal and external communications.
• Support website and social media management.
• Strengthen the Association's visibility and public image.

Candidate Profile

The ideal candidate is a highly organised, proactive, and results-oriented professional with the ability to build systems, coordinate multiple activities, and work effectively with diverse stakeholders.

The successful candidate should demonstrate: 

• Freelancework opportunitiesStrong organisational and administrative skills.
• Excellent communication and interpersonal skills.
• Leadership and people management ability.
• Problem-solving and decision-making skills.
• Integrity and professionalism.
• Ability to work independently and under pressure.
• Good planning and project coordination skills.
• Strong digital and technology skills.

Key Performance Indicators (KPIs)

The successful candidate will be assessed based on:

• Efficient management of Secretariat operations.
• Timely implementation of approved programmes and activities.
• Membership growth and retention.
• Member satisfaction and engagement.
• Timely preparation of reports and governance documentation.
• Successful coordination of meetings and events.
• Growth in partnerships and stakeholder engagement.
• Compliance with approved policies and procedures.
• Improvement in administrative systems and operational efficiency.

Performance Expectations

Within the first 12 months, the successful candidate should:

• Establish efficient Secretariat systems and processes.
• Improve membership administration and engagement.
• Coordinate successful delivery of programmes and events.
• Strengthen governance support and documentation.
• Improve operational planning and reporting.
• Build productive relationships with members and partners.
• Support resource mobilisation efforts.
• Contribute to the overall growth and professionalisation of the Association.

Qualifications & Experience

The ideal candidate should possess:

• A Bachelor's Degree in Business Administration, Public Administration, Management, Communications, Social Sciences, Law, or a related discipline.
• A Master's degree or relevant professional certification will be an added advantage.
• 5–7 years' relevant work experience, with at least 2–3 years in an administrative, operations, programme management, or association management role.
• Experience working with an NGO, professional association, membership organisation, or development organisation will be an advantage.
• Good knowledge of governance and organisational administration.
• Proficiency in Microsoft Office and digital collaboration tools.

Recruitment Scope

The recruitment firm will: 

• Employeebackground checksAdvertise and promote the vacancy through appropriate channels.
• Identify and attract qualified candidates.
• Screen applications against the agreed criteria.
• Conduct competency-based interviews.
• Verify qualifications and employment history.
• Conduct reference checks.
• Recommend the top 3–5 candidates with detailed assessment reports.

Preferred Selection Criteria:

Preference will be given to candidates who demonstrate:

• Strong organisational and operational management skills.
• Experience coordinating programmes and stakeholders.
• Ability to build systems and improve processes.
• Excellent communication and relationship management skills.
• High ethical standards and professionalism.
• A passion for institution building and service excellence.
• Alignment with the organisation's vision and values.

Additional Information:

• We are not just  recruiting an employee; we are seeking a committed professional who will help build a strong, efficient, and sustainable Secretariat that supports the Association's long-term vision and impact.
• We look forward to partnering with a recruitment firm to identify candidates who possess the competence, integrity, leadership potential, and commitment required to contribute meaningfully to the organisation's continued success.

Salary

N200,000 - N300,000 monthly.

Benefits

• Professional development and training opportunities.
• Exposure to senior leaders and key stakeholders within the energy sector.
• Opportunity to contribute to the growth of a nationally recognised professional association.
•  Career growth opportunities as the Secretariat and the Association expand.
• Approved work-related travel and official expense reimbursement in line with organisational policies.

Application Closing Date

1st August, 2026

How to Apply

Interested and qualified candidates should send their Resume to: ndibuagupaul@gmail.com using the Job Title as the subject of the mail.